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Presidential Portfolio

Director of Presidential Affairs:

The Director of Presidential Affairs plays an important role in supporting the President of the Telfer Students Association. This entails assisting with various administrative functions, including scheduling and correspondence meetings, to ensure the smooth operation of day-to-day activities. In the role as Director of Presidential Affairs, the selected candidate will help communicate information to the whole general council. Furthermore, shadowing the president in meetings providing valuable insight into decision-making processes and fosters a collaborative environment within AETSA. Additional responsibilities may include research tasks, drafting messages, and contributing to the strategic planning and execution of association initiatives. Confidentiality and integrity in handling sensitive matters are crucial to this role to maintaining a professional and trusted environment within the association.

Academics Portfolio

Director of Academics:

As director of scholarships, you will be overseeing the AETSA Scholarships. This includes creating a form to determine new categories of scholarships, creating application forms for eligibility of candidates, anonymizing applications, leading and creating the scholarship committee that will be created in the next academic year and the fair and honest distribution of scholarships.

Director of Professional Affairs:

The director of professional affairs will be organizing, planning and conducting events that benefit Telfer students’ development both academically and professionally. Events include; The Professional Development Series, Student Appreciation Days, Around The World Taste Events.

Director of Francophone Affairs:

The Director of Francophone Affairs ensures that all French-speaking Telfer students are equally represented in all events, workshops and activities. As Director of Francophone Affairs, you will be responsible for translating documents and correspondence, as well as leading the Semaine de la Francophonie, which consists of events in French.

Director of International Student Relations:

The director of International Student Relations works closely with the Vice-President of Academic Affairs to ensure the Annual General Meeting and other events are well planned and executed. Collaborating with other directors to ensure the functionality of the portfolio as a whole is also expected.

Clubs Portfolio

Director of Clubs:

  • Attend bi-weekly portfolio meetings

  • Attend general council meetings

  • Attend monthly PRT’s

  • Record meeting minutes at monthly PRT’s

  • Assist the VP Clubs in maintaining and updating a public calendar of Telfer club events and activities

  • Assist the VP Clubs with other administrative tasks that may arise

  • Assist the Clubs team with execution of events

Director of Club Events:

  • Attend bi-weekly portfolio meetings

  • Attend general council meetings

  • Attend monthly PRT’s

  • Assist in the recording of meeting minutes at monthly PRT’s

  • Assist the VP Clubs with the organization and planning of events, including, but not limited to, Clubs Gala

  • Assist the VP Clubs with other administrative tasks that may arise

Corporate Portfolio

Director of Corporate Affairs (x2):

Description:

  • As an AETSA Director of Corporate Affairs, you will play a pivotal role in shaping strategic partnerships and driving the association's financial growth. Your responsibilities will encompass maintaining and updating the corporate directive, proactively reaching out to companies to secure sponsorships, and maintaining consistent engagement with corporate contacts throughout the year. This multifaceted position requires a proactive approach to identify, establish, and nurture relationships with potential sponsors.

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Responsibilities:

  • 1. Conduct market research to identify potential sponsors.

  • 2. Lead outreach initiatives to approach companies for sponsorships, emphasizing the benefits of partnering with our association. 

  • 3. Develop strong relationships with corporate partners, fostering mutually beneficial collaboration that have the potent risk of benefitting AETSA for years to come. 

  • 4. Bring innovative ideas to team discussions in the effort of making. 

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Qualifications:

  • 1. Candidates must be enrolled in the Telfer School of Business.

  • 2. Candidates much have a strong understanding of corporate relations and business development.

  • 3. Candidates must be good communicators who can represent AETSA in a positive and professional way through all methods of communication.

  • 4. Candidates must have strong organizational skills and attention to detail.

  • 5. Unlike other AETSA roles, the summer semester is critical for success within the corporate portfolio given that most companies finalize their budgets during this time. Having said this, candidates must be available during the summer and throughout the year for weekly engagements.

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Note from the VP of Corporate Affairs

As the Vice President, I am committed to guiding and mentoring individuals interested in assuming the role of Director of Corporate Affairs. Through comprehensive training and ongoing support, I aim to equip you with the skills and knowledge necessary for success within this position. You will have the opportunity to learn about effective negotiation strategies, and the intricacies of corporate relations. Therefore, while all resumes will be carefully reviewed, the primary emphasis will be on the candidate's eagerness to learn, adaptability, and effective communication skills, which you can showcase during the interview.

EDI Portfolio

Director of Educational Programs and Workshops:

Responsibilities:

  • Coordinate and develop a variety of activities and workshops, such as mandatory workshops on sexual assault, reconciliation, and inclusive language, as well as other educational events on topics related to equity, diversity, and inclusion.

  • Collaborate with students, faculty, and other stakeholders to identify the needs and interests of potential participants, and design relevant and engaging programs.

  • Recruit and supervise facilitators or external speakers, as needed, to conduct workshops and events.

  • Regularly evaluate the impact and effectiveness of educational programs, gathering feedback from participants and adjusting activities accordingly.

 

Qualifications:

  • Experience or interest in planning and coordinating educational activities or workshops, preferably on topics related to equity, diversity, and inclusion.

  • Ability to communicate effectively and work collaboratively with a variety of stakeholders, including students, faculty, and external speakers.

  • Project management skills, including planning, organization, and evaluation.

  • Sensitivity and understanding of issues related to equity, diversity, and inclusion in an educational context.

Director of Fund Committees:

Responsibilities:

  • Coordinate fund committees for equity, which manage funds allocated to support student participation in paid events and case competitions.

  • Recruit and train committee members, ensuring they understand the funding objectives and criteria to make fair and transparent decisions.

  • Oversee the funding application process, providing support to students and ensuring that requests are reviewed effectively and equitably.

  • Collaborate with other departments or organizations to identify additional funding opportunities and maximize the impact of available funds.

 

Qualifications:

  • Experience or interest in fund management or grant processes, preferably in an educational or associative context.

  • Ability to lead and motivate a team of volunteers or committee members.

  • Excellent communication and problem-solving skills, with the ability to handle funding requests fairly and effectively.

  • Understanding of issues related to equity, diversity, and inclusion, and their importance in funding student activities.

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Each of these responsibilities will be carried out with the unwavering support and guidance of the Vice President of Equity, Diversity, and Inclusion.

Finance Portfolio

Senior Auditor (x2):

  • Completing club audits and giving feedback

  • Assisting in the preparation of budgets

  • Completing UOSU Audits 

  • Supporting Auditors with their roles and taking a leadership role in the finance portfolio

  • Keeping track of and recording revenues and expenses   

  • Assisting in the financial planning of AETSA events (O-Week, Telfer Formal, etc.)

  • Being a student leader and helping guide students by introducing them to council and other clubs, taking part into council events and helping out other portfolios with their tasks as needed

Junior Auditor (x2):

  • Completing club audits and giving feedback

  • Assisting in the preparation of budgets

  • Completing UOSU Audits 

  • Keeping track of and recording revenues and expenses   

  • Assisting in the financial planning of AETSA events (O-Week, Telfer Formal, etc.)

  • Being a student leader and helping guide students by introducing them to council and other clubs, taking part into council events and helping out other portfolios with their tasks as needed

Competitions Auditor:

  • Completing the Telfer Case Competition Committees' (TCCT), ENACTUS and ACE Audits and giving feedback

  • Meeting once a month with TCCT to provide financial advice and support 

  • Assisting in the preparation of budgets

  • Completing UOSU Audits 

  • Keeping track of and recording revenues and expenses   

  • Assisting in the financial planning of AETSA events (O-Week, Grad Ball, etc.)

  • Being a student leader and helping guide students by introducing them to council and other clubs, taking part into council events and helping out other portfolios with their tasks as needed

Internal Portfolio

Director of HR:

The Director of HR plays a pivotal role in ensuring the smooth functioning of human resources operations within AETSA. This role has a diverse set of responsibilities ranging from administrative tasks to strategic decision-making. Key duties include:

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  1. General Council Meeting Minutes: Responsible for accurately recording and maintaining meeting minutes during General Council meetings, ensuring that all discussions, decisions, and action items are documented efficiently.

  2.  Inputting Hours into Community Engagement Navigator: Overseeing the input of hours into the Community Engagement Navigator system, ensuring that all data regarding employee engagement activities is accurately recorded and updated in a timely manner.

  3. Ethical and Responsible AETSA Management: Ensuring that all HR practices, policies, and procedures align with the organization's values and ethical standards. This includes promoting a culture of fairness, equity, and responsibility within the workplace.

  4. HR Issue Resolution: Addressing any HR-related issues that may arise within the organization, including but not limited to conflicts, grievances, performance management, and employee relations. The Director of HR serves as a point of contact for employees seeking guidance or assistance in resolving workplace issues.

  5. Communication with General Council: Act as a liaison between the HR department and the General Council by relaying important messages, updates, and announcements to ensure effective communication and alignment between the two entities.

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​Overall, the Director of HR plays a critical role in fostering a positive and productive work environment, promoting employee engagement and well-being, and upholding the organization's commitment to ethical and responsible practices.

Director of Internal Growth:

The Director of Internal Growth is a key leadership role focused on cultivating a cohesive community within AETSA. This role encompasses various responsibilities aimed at fostering strong interpersonal connections, enhancing team morale, and promoting a sense of belonging among members. Key duties include:

 

  1. Fostering Interbond within AETSA: Working proactively to build and strengthen interpersonal relationships among AETSA members. This includes organizing activities, initiatives, and programs designed to encourage collaboration, teamwork, and mutual support across departments and teams.

  2. Planning General Council Socials: Taking the lead in organizing and planning social events for the General Council team. This may involve coordinating activities such as team lunches, outings, team-building exercises, and other social gatherings aimed at fostering camaraderie and bonding among council members.

  3. Budget Preparation for General Council Socials: Responsible for developing budgets for social events and activities organized for the General Council team. This includes estimating costs, allocating resources effectively, and ensuring that expenditures are within approved budgets.

  4. Communication with the General Council: Serving as a communication liaison between the Director of Internal Growth role and the General Council. This involves conveying important messages, updates, and announcements related to internal growth initiatives, social events, and community-building efforts to council members.

 

Overall, the Director of Internal Growth plays a crucial role in nurturing a positive and inclusive organizational culture, where team members feel valued, connected, and engaged. By fostering strong interpersonal bonds and organizing meaningful social activities, this role contributes to the overall well-being and effectiveness of the AETSA community.

Marketing Portfolio

Director of Social Media:

As Director of Social Media, you will be in charge of growing our online presence, publishing promotional content on our various social media platforms, and responding to messages from our followers in a timely manner with the help and approval of the Vice President of Marketing as well as the President. With the Vice President of Marketing, you will coordinate content schedules which incorporate other portfolios’ requests and requirements in advance of events. You will also work closely with the Director of Content Creation and the Director of Graphic Design to draft social media captions and to ensure all content is published on time. You will be putting to use your strong written communication skills, your ability to multitask on various projects, your creativity and your attention to detail. Bilingualism (FR/EN) is a strong asset. Prior experience (professional or personal) with social media management is strongly encouraged to apply for this role.

Director of Content Creation:

As Director of Content Creation, you will brainstorm creative promotional content, create short videos and visuals for social media posts, as well as draft social media captions, all while collaborating with the Director of Social Media and the Director of Graphic Design. You will be expected to stay up-to-date with current trends to help create relevant content. You will be writing, editing, reviewing and sending monthly newsletters to Telfer students. You may also be asked to capture our events through photography and videography. Bilingualism (FR/EN) is a strong asset. Prior experience (professional or personal) with content creation is required to apply for this role.

Director of Graphic Design:

As Director of Graphic Design, you will create all of our images, posters, graphics and other promotional materials that adhere to and enhance the AETSA brand successfully. You will have to incorporate changes recommended to promotional materials and ensure they are reviewed for errors before submitting. For this role, you must be proficient in creating and editing promotional materials with software applications such as Canva, Adobe Photoshop, etc. You must also be able to use creativity and innovation to market AETSA effectively. You will work closely with the Director of Social Media and Director of Content Creation to have social media posts ready on time, which will require task prioritization. You may also work with the Director of Website Administration to provide promotional materials and graphics to update the AETSA website. Bilingualism (FR/EN) is a strong asset. Prior experience (professional or personal) with graphic design is required to apply for this role.

Director of Website Administration:

As Director of Website Administration, you will maintain AETSA’s web content and design to ensure functionality and accuracy. You will review web content, links and design, as well as ensure that any updates or enhancements are made in a timely manner. You will identify useful site performance metrics, as well as collect, track, and report key data points to the Vice President of Marketing. You will create ticket sale forms and events on the website, in coordination with various AETSA portfolios. You will answer any inquiry that comes through the website or redirect it to the appropriate portofolio. You must have basic knowledge of website design and how to use softwares like Wix. Knowledge of programming languages is considered an asset. Bilingualism (FR/EN) is a strong asset. Prior experience (professional or personal) with website management is strongly encouraged to apply for this role.

Social Portfolio

Director of Social:

Responsible for planning, promoting and organizing events to enhance community for Telfer. Works alongside other members of the portfolio to assist with preparation for all of AETSA’s events.

Director of Philanthropy:

Primarily responsible for planning and organizing philanthropic events such as Philanthropy Day, Movember and Wellness Week. Works alongside other members of the portfolio to assist with preparation for AETSA events. Must reside in Ottawa for 3 out of 4 of the summer months (according to bylaws) and must attend UOSU Philanthropic round tables. 

O-Week Coordinator:

Responsible for planning and organizing AETSA’s Orientation Week (101-Week) alongside VP Social and the 101-Week Committee to welcome and integrate new students into Telfer. Responsible for ensuring the safety of all 101ers throughout the week alongside the other guides.

Telfer Skis Coordinator:

Primarily responsible for planning and organizing AETSA’s annual Telfer Skis event including transportation, accommodation, lift tickets, dinner and miscellaneous. Works alongside other members of the portfolio to assist with preparation for AETSA events.

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